eBay profit tracker: what each sale left after fees and what you paid.

This is the shape of a sale breakdown, using our example item, the 1900 Robinson Crusoe. Every amount below is made up for illustration. The fee lines come from the sale on eBay, so real figures depend on your category, Store level and ads.

Before eBay posts the payout, the figure starts from the sale amount minus fees, so it can change when the payout arrives.

eBay's transaction report is a CSV of transaction rows. Shipping label charges and ad fees appear as their own rows, and an order with several items spans more than one row, so the file is not one line per sale with a profit figure.¹ Seller Hub also lets you download orders and listings reports for a date range, and schedules are offered for orders and marketing reports.²

Earnings from an order are not profit until you subtract what you paid for the item. eBay has described an optional Your cost field that shows a cost next to order earnings in Seller Hub.³ Check in your own Seller Hub whether your account shows it. Whichever way you record cost, it only covers items you entered it for, so a sheet or a tool still has to bring the costs, fees, labels and ads together. That is the part people end up rebuilding by hand.

Once you connect your eBay account, sales and eBay charges sync into Strooply. Sales sync automatically, every hour on paid plans, which can also refresh any time, and every 6 hours on the Free plan, which has limited manual refreshes. For each sale, Strooply brings in these amounts from eBay:

• Final value fees and other fees eBay charged on the order.
• The promoted listing ad fee tied to the order.
• Shipping labels bought through eBay, including return labels.
• Refunds and return shipping.

Net profit for a sale is what you received after those charges, minus what you paid for the item. Once eBay posts the payout, Strooply uses the actual payout as the starting amount. Before the payout posts, the figure is the sale amount minus fees, so it can change when the payout arrives. Profit for a sale also subtracts any purchase tax you recorded, and any consignor share if you track consignors.⁴

eBay cannot know what you paid at the thrift store, so cost is the one input that comes from you. There are four ways to give an item a cost:

• On the draft or item. Enter the amount in the What You Paid field. Available on every plan.
• CSV import. Bring the cost column in from your old sheet. Available on every plan.
• Receipts. Scan a purchase receipt in the app and link its lines to items. Receipt scanning is on Pro and Team plans and happens in the mobile app. Scanning can misread prices, dates or line items, so review the result. The web portal shows and edits receipts that were scanned in the app.
• Lots. Assign one purchase price to a lot of items and split it evenly across the linked items that have not been listed or sold yet. Sourcing trips, where lot pricing lives, are on Pro and Team plans. See splitting a receipt across items for other ways to divide a lot, and cost of goods sold for resellers for why per-item cost matters.

The tax summary is a set of totals to help you keep records. It is not tax advice, and the 1099-K guide explains what eBay reports to the IRS. Ask a qualified tax professional about your own situation.

CSV import is included on every plan in the app. Strooply recognizes the eBay Seller Hub orders report, the transaction report and the listings report, and you review how each column maps before anything is imported. Profit, net profit, ROI and margin columns in your file are ignored on purpose and recomputed from the fees and cost, so an old formula cannot carry a mistake over. On the web portal the import button is on the Analytics page, which is included on Starter, Pro, and Team plans.

Files must be CSV. If your sheet is an Excel or Numbers file, save or export it as CSV first.

You can download all your data as one CSV from Account settings, on every plan. It includes every eBay-linked item with sold price, fees, label cost, ad fee, payout, cost and net profit. Only the account owner can request it, and it is emailed as a link that expires after 30 days. See the good to know list below for what the file leaves out.

• Net profit in the app subtracts purchase tax and any consignor share. The profit column in the data CSV does not, so its total can differ from the in-app figure.
• Manual sales and mileage are not in the data CSV.
• The data CSV starts with a few account rows above the column headings, and sale dates in it are in UTC.
• Profit depends on the costs you enter. An item with no cost shows its profit before any cost is taken out.
• Other marketplaces are supported through CSV import only. Sales on them do not sync.
• Net profit is a record to help your own decisions, not a promise about future results.